It is crucial to protect your data when dealing with hypersensitive information. In the beginning, ensure that you only share with people the information they need access to. This will decrease the likelihood that a large portion of your data is able to fall into the incorrect hands in the event of a security breach. Use devices that prevent the unauthorised modification of files. There are software programs that encode files when you and a person are working together on an Excel spreadsheet, for example it protects against malicious or accidental modifications as well as ensures numbers remain precise.
Affixing a watermark on your files is an excellent idea. It adds an additional layer of security, and lets you track who uses your files. You can also put an expiration date on download links and then remove access to a file after a set amount of time. This will stop employees, or anyone else without authorization to keep personal data for longer than permitted by company policies. Create a guideline for your staff in how to destroy a document several times.
Whether it’s research data, student information, or your carefully designed spreadsheets and documents the sensitive information stored on your devices can be extremely valuable. If you make a mistake, your confidential information could be made available to the public, resulting in financial losses or tarnishing your image.
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